Destination Weddings

Planning a destination wedding can be overwhelming—but it doesn’t have to be. With our expert guidance and a focus on your unique vision, your dream wedding will become a reality, no matter where your heart takes you. We offer tailored planning services designed to meet your specific needs, ensuring your wedding is as stress-free as it is unforgettable.

Why Choose Pole Barn Chic owner Audrey Kondelis as your wedding consultant?

With years of experience and a passion for crafting unforgettable moments, Audrey specializes in turning destination weddings into stress-free celebrations. Her hands-on approach and deep understanding of a variety of vendors, venues, and logistics ensure every detail is handled flawlessly.

Please note: The services detailed on this page are specifically for destination weddings held beyond a two-hour radius of Springfield, Illinois. Audrey welcomes you to book her venue, Pole Barn Chic, located in Springfield, Illinois, for your wedding or special event. However, she does not provide planning services for venues that directly compete with Pole Barn Chic.

Overview of our Wedding Consulting Services

Wedding Design

We bring your dream wedding design to life based upon your tastes and liking so you can have a Pinterest-worthy day that celebrates the two of you in your chosen destination.

Venue Research

We source national and international venues that are both aligned with what you are looking for and your budget, saving you the stress and time of sorting out hundreds of options.

Venue Site Tours

We schedule and coordinate your venue site, and if desired, accompany you virtually to venue sites, making the process fun and exciting, rather than overwhelming.

Wedding Budget Management

We build your (destination) wedding budget that is in line with your expectations, so you can keep track of exchange rates, V.A.T.s (value added taxes) and better understand what wedding prices are currently in the industry.

Assistance Navigating Financial and Communication Barriers

PBC will help you navigate foreign transaction fees, language and time zone barriers, budgeting with international currency and advise on wedding destination’s culture & etiquette so you don’t have to stress about being an international wedding expert.

Vendor Research

We source both national and international vendor choices, both in budget and aligned with your expectations, saving you tons of time deciphering information.

Complete Vendor Management

We act as the liaison between you and all of your destination vendors throughout the entire wedding process, so you don’t have to worry about language barriers, staying organized, or becoming overwhelmed.

Website Management

We help set up your wedding website on the platform of your choosing and consult on website copy and design. Your wedding website will be chalked full of your important travel information, customized to your wedding destination, saving you the time and frustration of communicating this to your guests.

Menu Planning

We help plan your perfect menu, highlighting your wedding destination’s local cuisine for an authentic experience.

Stationery Design & Copywriting Assistance

We work with your selected stationer to choose templates or bespoke designs that are cohesive with your overall wedding aesthetic. We consult on copywriting and stationery best practices.

Ground Transport & Room Block Coordination

We coordinate international and national room blocks and ground transportation, so you don’t have to be a travel agent for your family and guests on the wedding day.

Welcome Box Coordination

We conceptualize, assemble, and deliver your welcome boxes to your guests’ hotels so that you don’t need to run around the week of your (destination) wedding.

Complete Logistics Management

We create all wedding timelines, schedules, and layouts for the day so that your entire (international) vendor team is all on the same page, ensuring smooth sailing on the most important day ever.

Rehearsal Coordination and Wedding Week Assistance

We are there the week of your big day for wedding week preparations, rehearsals, and a final in-depth meeting so that you are completely stress-free, blissful, and ready to party at your dream destination wedding.

Expert Wedding Weekend Coordination
  • Overseeing and managing international vendor set up & clean up
  • Managing the set up and clean up of your provided décor
  • An on-site team to oversee both fiancés’ getting ready schedule
  • Overseeing all vendor commitments and ensuring they are fulfilled according to your standards
  • Distributing final payments and gratuities
  • Managing event flow and guest experiences
  • Providing an emergency kit
  • Pinning boutonnieres, assisting with bow ties, buttons, veils, bustles, and more
  • Organizing the wedding party for the ceremony so you don’t have to wrangle people
  • Managing the timing of dances and other formalities (intros, first dance, toasts, etc.)
  • Coordinating the collection of gifts and all your belongings at the end of the night and drop off
Our Master Destination Wedding Planning Checklist

We guide you through our master destination wedding checklist so you know what to prioritize without getting overwhelmed.

Our Full Suite of Online Planning Tools

We guide you through and give you access to our online planning tools, keeping you always in the loop and effortlessly organized.

Support from PBC

Access to PBC throughout your entire (destination) wedding planning process via video chats and our online portal.

Destination Wedding Planning Pricing

Day-of Coordination

For couples who have planned their wedding but need someone to manage the big day, Audrey provides expert day-of coordination services starting at $1,500.

Partial Planning

If you need additional guidance and support leading up to your wedding day, our partial planning service is available starting at $4,500.

Full-Service Planning

For those who want a completely stress-free experience, we offer full-service wedding planning starting at $7,400. From concept to execution and all services listed above, we handle every detail of your wedding.

Additional Team Support

For larger weddings or complex setups, additional team members will be brought in to ensure every detail is managed seamlessly.

No matter where your destination wedding takes you, we’re here to bring your vision to life and create a celebration that’s uniquely yours. Contact us to start planning your dream wedding today!